Procurement and Supplies Manager

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Publiée le 09.08.2019

Détails de l'annonce

Poste proposé : Procurement and Supplies Manager

Purpose of the Job Under

The supervision of the Director of Finance, the Procurement and Supplies Manager will be responsible for the management and delivery of all procurement related activities, in accordance with AfricaRice Procurement policies and procedures. Fundamental to this role is the ability to manage and motivate the procurement team and engage with stations administration or procurement focal points, externalcontractors and organizations. The incumbent is required to have the skills to communicate clearly verbally and in writing; she/he is required to plan for and deliver when needed, quality presentations, training, and produce timely written reports.

Responsibilities

The Procurement and Supplies Manager will conduct activities with specific tasks that include, but are not limited to:
• Manage the Procurement Unit activities in Abidjan;
• Establish a strong network of contact with procurement officers in AfricaRice's outstations and provide technical assistance for the procurement and Supplies activities in the outstations;
• Supervise all the personnel in the Procurement Unit in accordance with AfricaRice policies;
• Initiate the preparation and implementation of the Center Procurement Plan in collaboration with Program Managers and other staff;
• Ensure efficient and timely supply of all items in accordance with AfricaRice procurement procedures and best practices;
• Maintain statistics on the activity of the procurement activities and prepare periodic reports on the activities. Reports are to be produce for the Management and for cross charging of procurement activities to projects;
• Ensure proper filing system of requisition orders, purchase orders and suppliers record. Maintain an auditable audit trail on all purchases;
• Update periodically the procurement manual in accordance with best practices in the market;
• Conducts market research when required, Record and validate suppliers according to AfricaRice procedures ensuring compliance with AfricaRice general conditions of purchase and the code of conduct for suppliers. Conduct spot check and visit to ensure suppliers compliance;
• Monitoring contracts and agreements portfolio, in accordance with AfricaRice procedures. Follows up in a timely manner with Suppliers for all urgent requirements and ensures all contract payments are processed in a timely manner;
• Source, select and negotiate with local and international suppliers for the best supply package in terms of quality, price, terms, pre and post-delivery conditions, and other related comparative services;
• Assist in the selection of appropriate suppliers and contractors, and develop a functional database of service provider;
• Promote good procurement practices with due regard to sustainability, ethical procurement standards and whole life costing;
• Liaise with the tendering committee in order to ensure timely process of purchases and provide technical expertise;
• Handle and monitor claims with vendors for defective, shortage, missing parts, etc.; • Supervise imports to ensure efficient and timely customs clearance of purchased items.

Profil recherché pour le poste : Procurement and Supplies Manager
  • Holding A master’s degree in supply chain, Procurement, logistics, Supply Chain, Production Management or related field. Experience
  • At least 5 years' progressive management and leadership experience in procurement with at least 3 years' experience managing a medium size (2 to 5 direct reports) procurement team;
  • Experience working with International Organizations, International NGO or private sector ideally a multinational organization an asset Key Competencies and Abilities
  • Good interpersonal skills to adapt communication style to staff at all levels, partners and users
  • Good analytical and problem-solving skills: Ability to identify and communicate potential problems and propose solutions to Management and then effect change
  • Strong capacity to work independently;
  • Strong leadership qualities and willingness to exercise initiative;
  • Dynamic, able to adapt to changing situations, and a strong sense of initiative;
  • Honest with strong business ethics and an impeccable track record and professional referrals
  • Computer literate with ERP (OCS-Agresso ideally), SAP or equivalent; MS Office strong proficiency with minimum of professional level
  • Good ability in writing and speaking, in both English and French or at least working knowledge in the other language. Terms and conditions
  • This is a regionally recruited position
  • AfricaRice provides an attractive salary and benefits package and a collegial and gender-sensitive working environment
  • The initial appointment is a 2-year-fixed term contract with renewal of contract possibility.
Critères de l'annonce pour le poste : Procurement and Supplies Manager
Métier:
Achats
Secteur d´activité:
Agriculture, pêche, aquaculture
Type de contrat:
CDI
Région:
Abengourou - Abidjan - Aboisso - Adzopé - Agboville - Bondoukou - Bongouanou - Bouaflé - Bouaké - Bouna - Boundiali - Dabou - Daloa - Daoukro - Dimbokro - Divo - Duékoué - Ferkessédougou - Gagnoa - Guiglo - Katiola - Korhogo - Man - Mankono - Minignan - Odienné - San-Pédro - Sassandra - Séguéla - Soubré - Touba - Toumodi - Yamoussoukro - International
Niveau d'expérience:
Expérience > 10 ans
Niveau d'études:
Bac+5 et plus
Nombre de poste(s):1

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